Women’s Expo
Thursday, October 10, 2019
Dennis A. Wicker Civic Center, Sanford, NC
Conference hours: 8am-1pm Public hours: 1:00-3:00pm
The Women’s Expo was added to the Women’s Exchange in 2016. As demand grew for additional vendor tables during the Women’s Exchange conference, the next logical step was to expand and add the Women’s Expo. The Expo features 24 vendor tables, which share the exhibit hall with the Women’s Exchange conference. During the morning conference (8am-1pm) exhibits are on display for conference attendees, who can visit them during breaks in agenda. From 1pm until 3:0pm, the hall is open to the public.
Interested in being an exhibitor/table sponsor? See the exhibitor information below and fill out an application here.
2019 Exhibitors
Lee County Partnership For Children
PAPARAZZI Accessories by Angela Searles
Exhibitor Information:
Table Information:
The tables are 8-foot rectangular, unskirted tables. You may use a tabletop display, retractable banner or easel beside the table. There will be no way to hang a standard banner, except from the table itself. Display tables for the conference will be located on the back half of the main exhibit hall. During the morning, they share the floor with the women’s conference. More about this under “Schedule” below. There are very limited number of tables with access to power outlets. These tables are located next to the walls, along the outside of the hall. If you need power at your table, please note it on your application. These tables will be filled first-come, first-served.
Sanford BPW reserves the right at any time to prohibit or remove any exhibit display or device that, in the opinion of the club, is not in keeping with the character and spirit of The Women’s Exchange. All exhibitors are expected to exhibit good taste and demonstrate ethical behavior throughout the event.
Sales:
Exhibitors are permitted to sell products at the event.
Deals and Specials:
We encourage you to offer special deals and incentives for people who visit your table at the Expo. Let us know if you’ll have a special offer at the Expo and we’ll help advertise it via social media and our other marketing avenues! Share this offer with your own clients and customers via your mailing lists and social media accounts. This will help increase the awareness of the event and attract more attendees to the Expo.
Table Attendees:
If you are an exhibitor/table sponsor, your sponsorship includes one admission to The Women’s Exchange conference. If you need a second person to help staff your table, they may attend for the cost of lunch (typically $12-$15) with prior approval. Please note this on your application or email us the name(s) of your table attendees, so they may be included in our headcount and on our registration lists. Our email address is sanfordbpw@gmail.com.
Set Up/Break Down:
Table set up is from 7:00-7:45am on October 10, immediately before the event. You may park under the overhang to unload your materials, but please move your car to the parking lot once you have unloaded. Please stop at the registration table (in the lobby) when you arrive, so we can check you in and show you to your table. The event is scheduled to end at 3:00pm and we ask that you not break down before that time.
Failure to set up a display table at The Women’s Exchange following registration will result in a forfeiture of your registration fee. Failure to occupy a display table entirely will result in a 1-year minimum suspension.
Schedule:
This event includes two parts. From 8am until 1pm is the Conference and from 1 to 3:00 pm is the public Expo. During the conference, you do not have to staff your table the entire time. As an exhibitor/table sponsor, you are also an attendee, so we encourage you to sit in the conference area (if you so desire) to listen to the speakers. Immediately following the conference, the hall will open to the public for the Women’s Exchange Expo from 1-2:30 pm. During this time, we recommend you have someone at your table the entire time. The anticipated schedule is:
7:00 – 7:45 – Table Setup
8:00 – 8:30 – Registration and breakfast (tables open to conference attendees)
8:30 – 1:00 – Conference and Lunch
Tables open to conference attendees during these times:
9:15-9:30 – Morning break
10:20-10:35 – Mid-morning break
11:30-11:50 – Before Lunch
1:00 – 3:00 – Public Women’s Expo
3:00-4:00pm – Teardown
Sound Travels:
As mentioned earlier, the display tables share the floor with the conference. Audio/visual devices with audible sound are prohibited during the conference (8am-1pm) at all times. During the Expo (1-3:00 pm), they are permitted, if they do not interfere with adjoining exhibitors. Any media played must be directly related to your products or services.
From 8am until 1 pm, table sponsors will have exclusive access to conference attendees during scheduled breaks. Once the conference begins, though, we ask you keep conversations to a minimum, as sound travels in the hall and can conversations can be distracting to the speakers. Following the conference, the hall opens to the public giving you an additional 2 hours of networking time!
Internet:
Free wireless internet provided by the Civic Center is available to all exhibitors. To access it as a guest, open a browser and accept the terms on the login screen.
Swag Bags:
If you have something to include in the Swag Bags, please provide 50 of the items no later than October 1. Include your swag information on your application.
If you have any additional questions, please feel to contact conference chair, Kelly Klug, via email (SanfordTWE@gmail.com) or via phone at 919-721-8433. We look forward to seeing you on October 10!
